Overview

We are currently recruiting for an Administrator on behalf of one of the UK’s leading building services companies.

Established over 40 years, their head office is based in London, and they also have several over offices across the nation. They are known for their services in M&E, FM, Design and Construction.

They are a well-known company with hundreds of employees working for them. They work in a range of sectors including commercial, residential, health and transport.

This will be based at a building in Swindon who are an international company who design and manufacture electronic equipment.

Working Hours Monday – Friday 08:15 – 16:45.

Responsibilities

• Proactively manage the scheduling of meetings/visits. Diary Management.
• Proactively manage the scheduling of Sub contractor attendance.
• To contribute to the running of the help desk ensuring all enquiries are dealt with in a timely manner.
• The preparation of documents as required against tight time scales. This may include, but is not limited to typing, photocopying, collating, and binding. General filing & shredding.
• Ensure that telephone enquiries are dealt with in a friendly and professional manner, taking messages where appropriate, acting as an interface between supplier, client and employees to include answering routine queries.
• To take accurate meeting notes as required, ensuring that a record is kept of the matters under discussion.
• To prepare power point and visual aids to be used for presentation purposes.
• To contribute to the accurate storage of information by entering data into the company database as required and ensuring that paper documentation is filed quickly, regularly and correctly.
• General office duties.
• Maintain training records for the staff.

Skills & Attributes

• Previous experience in similar role
• Excellent verbal and written communication skills
• Excellent telephone manner.
• Ability to organise and prioritise own workload, identify and prioritise your workload and that of others.
• Be Computer literate with a good working knowledge of the Microsoft Office Suite of Software programmes. In particular have a high degree of competence using Microsoft Word, Excel and Powerpoint
• Possess strong organisational skills
• Have a proactive approach to identify and resolve issues
• Promote a “can do” attitude

Note:- Apex Resourcing Solutions are acting as an Employment Agency